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FAQS

Application form 

We want to submit a project and access the submission documents, how can we do it?

All the required documentation can be found on the website of Créer en Afrique centrale, in the Second Call section. All project proposals must be submitted via the online form. 

Project eligibility 

Do project proposals have to include vocational training to be eligible?

The Call for Proposals does not impose any particular type of activity. According to the guidelines of the call, projects must address at least one of the four priority areas described.   

Are we eligible if our project starts in July 2022?  Can the project already have started at the time of the call?  

No, the project must be implemented between 1 September 2022 and 30 August 2024.  

Is a multi-stage project, where some stages have already been implemented, eligible?  Can funding be requested for a single phase of a project that has several other phases?  

A project phase can be eligible if the distinction between phases is clear, including in the sustainability strategy, and if it meets all other requirements. In any case, the project (in this case the phase) submitted under this call must be implemented between 1 September 2022 and 30 August 2024.  

Does Créer en Afrique centrale support a project to create the infrastructure (building) where the activities will take place?

As indicated in the guidelines of the call for applications, the purchase of land or buildings and vehicles are ineligible expenses. The costs of purchasing the equipment necessary to carry out the action are eligible up to a maximum of 30% of the amount of direct eligible expenditure allocated to the European funds applied for.    

I would like to test the project of setting up a network of 200-seat halls in the municipalities with 3 to 4 halls in the municipalities of city 2, 4, 5 and 6. Am I eligible? 

As stated in the guidelines of the call for proposals, the purchase of land or buildings and vehicles are not eligible expenses. The cost of purchasing the equipment necessary to carry out the action is eligible up to a maximum amount of 30% of the direct eligible expenditure allocated to the European funds requested.  

We cannot apply for funding, for example, to build a school but we can develop an existing school. Did I understand correctly?

Purchases of land or buildings and vehicles are non eligible expenses.  Actions that take place in a school are eligible if they are in line with the axes of the call for proposals and the eligible expenses.  

What does "image education" mean?

Image education, or film education, is a form of teaching and initiation most often aimed at a young audience with the aim of introducing them to different aspects of cinema.  

"Markets": Does this refer to professional showcase markets or markets in general?

As indicated in the guidelines of the call for proposals, as example, it refers to "markets in the framework of festivals, to television stations and/or platforms broadcasting a quota of local films, to galleries, to theatres, to exhibition halls".  

Is a concert tour by a musical group considered a cultural good/service?

A concert tour can be considered a cultural service.   

Is it possible to submit a project covering more than 1 axis?

As indicated in the guidelines of the call for proposals, the project can be related to 1 or more axes.   

We have a project under consideration that seems to meet several axes here: setting up a team to create and set up a support organisation for the arts / Chadian artists / network / distribution of funding / help with dissemination / access to markets ... music sector but not only.

As indicated in the guidelines of the call for proposals, the project can focus on 1 or more axes.   

Could trainings of reinforcements, creations and circulations of creations of artistic capacities be part of axis 1 and 2? 

As indicated in the guidelines of the call for applications, training courses can correspond to axis 1 or 2 depending on the nature of these courses and their objectives.  

Is a HUB project (business training in CCI) eligible? 

As indicated in the guidelines of the call for proposals, professional training in the cultural and creative sector is eligible.    

Are the costs related to the training of our trainers eligible? 

As stated in the guidelines of the call for proposals, training costs are eligible.   

If the project we are going to present includes a festival in its 3rd edition, is this project considered eligible?   Within the framework of the construction of our project, an activity already exists. It is a festival and is part of the various activities we intend to deploy. We would like to know if we can include it?  

A new edition of an existing festival can be eligible on the condition that the project complies with the requirements of the call for proposals. 

We are building the first music school in the Central African Republic. We want to expand our educational offer with training on the conscious use of social media by children and young people. Can such a project count on your interest? 

According to the guidelines of the call for proposals, projects must address at least one of the four priority axes described. The call for proposals does not impose any particular type of activity.

Eligibility of applicants and co-applicants

Are non-profit organisations eligible (ASBL)?

Non-profit organisations are eligible if they meet the other conditions set out in the call for proposals.   

Can an ordinary citizen, without any link to an association/organisation, participate?

As indicated in the guidelines of the call for proposals, the lead applicant must be an organisation legally established, for at least three years, in one of the eight target countries. The co-applicant(s) can be organisations legally established in an African country, an OACP member country or in the European Union. 

Is it possible for an organisation to be a member of two teams submitting projects to this call for proposals?

Same organisation can be an applicant or co-applicant in several proposals.   

Is the receipt for the declaration of association not valid, even for organisations with proven experience?

As indicated in the guidelines of the call for proposals, the receipt of declaration of association is not valid. The lead applicant must upload the official document(s) proving that his organisation has been legally existing for at least three years - (e.g. official register or gazette, VAT number, etc.)   

Does the co-applicant residing in Europe have to be up to date with their social and other contributions?

As indicated in the guidelines of the call for proposals, it is the lead partner who must certify that the organisation and its representative are up to date with their social and financial obligations. The selected projects will include an audit process of their implementation, both for the expenditure executed by the lead applicant and for the partners.      

Does the lead applicant have to be based in Africa in one of the countries involved in the project?

As stated in the guidelines of the call for proposals, the lead partner must be legally established, for at least three years, in one of the following eight target countries Cameroon, Central African Republic, Chad, Congo, Democratic Republic of Congo, Equatorial Guinea, Gabon and São Tomé and Principe. 

Can the co-applicant be based anywhere?

According to the guidelines of the call for proposals, the co-applicant(s) can be legally established in an African country or a member country of the OACP or the European Union.    

Can a co-applicant be in the same country as the lead applicant?

According to the guidelines of the call for proposals, the co-applicant can be in the same country as the lead partner.    

Can a beneficiary of the first call for proposals submit a project for the second call for proposals?

A beneficiary of the first call for proposals can submit a project for the second call for proposals. If the previous project is not yet fully finalised, the Steering Committee will assess the financial capacity of the organisation by considering both projects.  

Can a (one-person) manufacturing and fashion/art product company participate?

A manufacturing, artistic and fashion products company is one of the eligible types of organisations. 

Can a community radio association be considered a creative cultural industry?

 community radio association is one of the eligible types of organisations.  

The co-applicant who has mainly previous projects in culture, the lead applicant is a local accelerator, is this a problem?

As stated in the guidelines of the call for applications, the lead applicant must be legally established, for at least three years (June 2019), in one of the eight target countries (Cameroon, Central African Republic, Congo, Democratic Republic of Congo, Equatorial Guinea, Gabon, São Tomé and Príncipe and Chad) and be active in the cultural and creative industries (CCI) sector. In addition, it must have directly implemented at least one project in the cultural and creative sector over the last three years for an amount of at least 50% of the grant amount requested.   

Is the Institut Français considered a public administration?

The Steering Committee of the Créer en Afrique centrale project will review the documentation and confirm the eligibility of applicants.   

Can there be other partners in the proposed project? (Type: AFD, IOF or others)

As indicated in the guidelines of the call for proposals, projects must involve at least two partners: one of the partners must act as the lead partner and the other(s) as co-applicant(s).   

One project in the CCI must have been implemented in the last 3 years, can it be ongoing or must it have been completed?

As stated in the guidelines of the call for proposals, the lead applicant must be able to prove that it has directly implemented at least one project in the cultural and creative sector over the last three years, amounting to at least 50% of the grant amount requested, and must have been directly responsible for the preparation and management of the funded activities.   

For an association that does not have a formal authorisation, is a provisional authorisation issued by the Ministry of Culture acceptable?

As stated in the guidelines of the call for proposals, the lead partner must prove that it has at least 3 years of existence and experience. Without official authorisation, it cannot be a lead applicant but it can be a co-applicant. However, the reason for the provisional authorisation must be explained. Reminder: informal actors are eligible only in exceptional and duly justified cases.   

Our association obtained a favourable opinion to exercise on 17 December 2019. Initially, this authorisation was issued in the form of a technical opinion. 

As stated in the guidelines of the call for proposals, the applicant must demonstrate that the association has existed for at least 3 years at the time of the call. Thus, an association created in December 2019 can apply as a co-leader but not as a lead partner. 

The “technical advice” can be considered as a document that demonstrates the existence of the association? 

The Steering Committee of the Créer en Afrique centrale project will examine the documents submitted in order to assess the eligibility of applicants.  

If the lead partner has a legally established provisional licence to operate which proves that it has been in operation for more than 3 years, and furthermore a definitive licence to operate established one year ago, is the lead partner eligible in this case if both documents are provided?

As indicated in the guidelines of the call for proposals, the lead partner must prove at least 3 years of existence and experience. The Steering Committee will examine the submitted documents proving the existence and experience of the association in order to assess the eligibility of the applicants.

Financial arrangements

Our association has never carried out a project of more than 10,000 euros. Can we present a project of 25000?

As stated in the guidelines of the call for proposals, the amount of the grant requested must be between a minimum of 35.000,00 euros and a maximum of 100.000,00 euros. In addition, the lead partner must be able to prove that it has directly implemented at least one project in the cultural and creative sector for at least 50% of the amount of the grant requested over the last three years and must have been directly responsible for the preparation and management of the funded activities.  

How can co-financing be done?   Can the 20% contribution be justified by other funding obtained with another structure?  

As indicated in the guidelines of the call for proposals, you can receive or apply for funds from other donors.  

Does providing audited accounts imply, for example, that they have been carried out by an external accounting firm?

Yes, the audited accounts reports must be issued by an external accounting firm. The receipt of submission to the relevant tax authorities is also evidence of the official nature of the accounts.     

With regard to the additional funding (i.e. 20%) we plan to cover this part through organisations clearly identified in our partnership strategy. However, we would like to know if our economic model, built around paying cultural events (sale of gadgets, music concerts, master classes, etc.) can meet this condition?

As stated in the guidelines of the call for proposals, CAC grants will cover up to 80% of the total eligible costs of the project. The source of the 20% or more of co-financing should be described in the application form.   

Can we apply if we have never received funding for our activities?

According to the guidelines of the call for proposals, the lead applicant must have directly implemented at least one project in the cultural and creative sector in the last three years, amounting to at least 50% of the grant amount requested. Therefore, an organisation that has never received funding can only apply as a co-applicant.    

Are there any rules concerning the circulation of the grant received between co-applicants?

No. However, a contract between the partners is recommended.   

Do you have control levers (use of funds) if the lead partner is an institution?

According to the guidelines of the call, a compulsory audit of the overall implementation of each funded project is foreseen.

Other   

When will the successful projects be notified?

As indicated in the guidelines of the call for proposals, the results of this call will be published in August 2022.   

Will it be possible to share a copy of the presentation after the briefing?

The recording of the information session with the presentation is available on the CAC Facebook profile.  

Is it possible to subscribe to a newsletter in order to receive information on the calls for proposals in time to participate?

All information about the Créer en Afrique centrale project is published on the website (https://acp-ue-culture-cac.eu/fr) and the Facebook profile (@acpeucult.CAC) of the project.    

Our organisation is also present in West Africa. Is there also a call for proposals for West Africa?

Créer en Afrique centrale supports the Central African region and in particular the following 8 countries Cameroon, Central African Republic, Congo, Democratic Republic of Congo, Equatorial Guinea, Gabon, São Tomé and Principe and Chad. In the framework of the ACP-EU Culture Programme, support to cultural and creative industries in West Africa is implemented by the consortium led by the l’Institut Français and the Kôrè Cultural Centre, Mali.